Task Spreadsheet
Task	Number of people	Person/ Lead Person	Source/Resource/others involved	Deadline	Start time	Location	Total Cost	Notes	Completed
Chairs and tables (price rentals)	1	Tom Zinnen	UW FP&M	March 14, 2003	Now	Engr. Hall		tables $2 each or $2.50 set up, chairs $0.50 each or $0.75 set up. I’ll order 35 tables and 35 chairs tables and chairs. Delivery (but not set-up) on Friday April 4 to the Atrium at Engr Hall. put the tables up on Saturday April 5 in the morning, and that we take them down and stack them on Saturday April 5 after the event closes.FPM will pick them up on Monday April 7.
Set Station locations	1	Ken Smith		March 21, 2003	March 14, 2003	Biotech Bldg
Assign station numbers	1	Ken Smith		March 14, 2003	March 10, 2003	Biotech Bldg		This has been done on the events spreadsheet. No relation to locations.	March 14, 2003
Price Station Signs	1	Ellen Maurer	Signs by Tomorrow	March 13, 2003	March 13, 2003		$438.00	Arrangements has decided there will be standard signs, we'll have done by Signs by Tomorrow to aid wayfinding. Stationers can still mount custom signage.=$22 for 1, $30.00 for 1 overnight, subsequent signs, $18.70, $25.50 with different fonts	March 13, 2003
Purchase Stations Signs	1	Ellen Maurer?	Signs by Tomorrow	April 4, 2003	March 18, 2003
Write up wireless instructions	1	Renee Meiller		March 14, 2003	March 13, 2003
Obtain Extension Cords	1	Ken Smith	Tom Zinnen	March 14, 2003	March 13, 2003			Tom Zinnen has 4 patch cords, 3 30 foot extension cords. Will need 15 patch cords,at least 10 long extension cords, who can scrounge?
Prepare program (1000)	4	Kay Kreiwald	copy reviewers (committee)	April 4, 2003	depends on when locations are fixed or set	Engr. Hall		Black and white on letter paper. Small map, guide to station locations. Kay should do out of her buget or committee funds?
Build 4 more PVC poster frames	1	Ken Smith	Biotech funded, Ken Smith	4-Apr-03	20-Mar	Biotech Bldg		This goes very fast. Ken will do this at home March 20.
Set up Poster Frames	4		show crew	10 a.m. April 5	8:00a.m. Apr 5	Engr. Hall		Will need to be partly glued, in same manner as Engineering, day of show
Bring fiber board from storage	2		show crew	8:00 a.m. Apr 5	8:00 a.m. Apr 5			Two people with a hand cart can do this.
Hang fiber Board/foam core	4		show crew	10:30 a.m. April 5	8:00a.m. Apr 5	Engr. Hall		Use plastic tie-down straps. Question: drill holes in PVC Pipe anyway?
Purchase table covers & skirts	1	Renee Meiller	show crew					Funding from us
Skirt Tables	4		show crew	10 a.m. April 5	8:00a.m. Apr 5	Engr. Hall
Cover Tables	4		show crew	10 a.m. April 5	8:00a.m. Apr 5	Engr. Hall
Run (put down) Extension Cords	4		show crew	10 a.m. April 5	8:00a.m. Apr 5	Engr. Hall
Purchase Tape to cover cords
Cover Extension Cords	4		show crew	11 a.m. April 5	8:00a.m. Apr 5	Engr. Hall
Put up Signs	1	Renee Meiller	show crew	11 a.m. April 5	8:00a.m. Apr 5	Engr. Hall
Make Nametages for Stationers	1	Ken Smith		April 4, 2003	3-Apr
Serve as station checkin day of show								Greet station contacts, ask what they need, facilitate, give name tags, etc.
Make Nametages for Speakers		Ken Smith
Give Nametages to Speakers
Make Nametages for Hosts		Ken Smith
Host attendees (customers)	5	Renee Meiller	show crew	1:00 p.m. Apr 5	1:00 p.m. Apr 5	Engr. Hall
Supply 2 clickers for counting		Ken Smith
Count attendees	2		show crew					Part of the evaluation process.
Set up evaluation station		Ken Smith	two others to advise	6-Apr	17-Mar			Kiosk will collect info on spot via web form; data will be partly tabulated as a result.
Purch. Large roll white paper				6-Apr				This is for stations to use to cover their fiber board if they want to; thumbtacks also provided. Advise stationers they can cover fiber board
Thumbtacks		Tom Zinnen	Purchase at least 250	6-Apr				Supply 25 per station