Biotechnology Center Audio Visual Guidelines

The Center provides AV support for events in the UWBC auditorium and room 1360, 9 AM to 5 PM Monday through Friday. Please note the following:

  • The only assistance available for users who do not contract for support is instruction in basic use of our equipment and help in connecting your equipment to ours. If additional assistance is required you will be charged. AV assistance is usually available in room 1226D of the Biotechnology Center during normal business hours.
  • We DO NOT have dedicated AV staff - we have one person who has other tasks that may take precedence. Staffing for events is on a best-effort basis. We DO NOT guarantee that your event will be staffed or that technical support will be available (though it usually is). If this is critical bring your own support staff.
  • UWBC does not have staffing to support after hours events. However, we will be happy to give you training on the equipment during normal business hours without charge. Fees for AV support are currently $50/hour for UW departments and $75/hour for outside groups. There is a minimum one hour charge for support.
  • Attempts to modify the auditorium or any equipment contained in it are prohibited. Any changes including, but not limited to the following will result in a substantial charge: attempting to move the overhead lights; attempting to move or reconfigure the podium; attempting to reconfigure any wiring.

If you bring your own computer you should know how to use it with a projector. To use our computers you should bring a PowerPoint presentation on a USB Flash Drive or CD-ROM, not a floppy or zip disk.

The Auditorium

FOOD AND DRINK ARE NOT ALLOWED IN THE AUDITORIUM. If you are providing them for your event please keep that in mind. Food is allowed in the Atrium outside the auditorium (which must be reserved separately). If you violate the rule and provide food for your event you will be charged for any cleaning costs incurred.

Video Streaming and Recording

There is a system in place that automatically generates live video streams and records audio and video of lectures in the auditorium for the UWBC Auditorium Webcam Page. Every lecture is streamed and recorded by default - there is a setting in the UWBC event calendar to disable this for specific events. However, lectures are only processed for the web site on request as there is some labor involved. Lectures stored on the site will be there permanently. Lectures that are not processed for the site will be discarded after several weeks. Contact webmaster@biotech.wisc.edu to have an already streamed lecture added to the site. There may be a charge for very long lectures or series of lectures.

Event organizers need to make sure that speakers use the wireless microphone for events that are streamed. The audio quality will suffer otherwise.

The camera position and room lighting are fixed. We will not change them for specific events.

The following equipment is permanently installed in the Auditorium

The podium has a touch panel with controls for room lighting and other equipment and connections for a laptop computer (network connection and video projector). A wireless microphone and laser pointer are available.

Multimedia Projector
This is controlled from the touch panel on the podium. Presenters can bring their own laptop computer or use the computer built into the podium (see below).

Mac Mini (intel)
There is a computer built into the podium that can be used for Powerpoint presentations. It has PowerPoint installed, which will also open presentations from PowerPoint created on a PC. Your presentation should be brought in on a USB Flash Drive or a CD-ROM. This machine has no floppy or zip drive. It does have an Internet connection. This computer can run Mac OS or Windows 7 by holding down the Option key and rebooting.

Document Camera, DVD/CD Player, VHS VCR
These are also built into the podium.

Room 1360

A multimedia projector is permanently installed in the room. This room is also equipped with a slide projector, overhead, TV and VCR. No special arrangements need to be made for their use.

Laptop Computers

The Center has laptop computers for loan only for presentations in the Biotechnology Center. They have PowerPoint installed and can boot into Mac OS or Windows. Your presentation should be brought in on a USB Flash Drive or a CD-ROM, not a floppy or zip disk.

UWBC laptop computers are not available after hours to groups not affiliated with the Biotechnology Center.

Presenters may also use their own laptops with the Center's multimedia projectors. Any Mac or PC laptop with a standard VGA connector should work. New macs may require a video adapter. If you have forgotten yours we may be able to provide a loaner.